IOAS is committed to safeguarding the privacy of your information. By ‘your information’ we mean any information that you or third parties provide to us.
Use of the IOAS website and Cookies
Cookies and web beacons are small text files or graphic files which are stored on the user’s computer when the IOAS website is opened. These are not capable of downloading data from hard disks or of forwarding email addresses or other user data. They allow us to enable our client area, run our searchable Certification Body Database, combat fraud, and analyse how our website is performing, among other things.
Our website also includes web beacons and cookies from third-party service providers Google analytics, Twitter and Facebook. The IOAS also uses the Twitter “Tweet” and Facebook “like” Button and related cookies to let people easily promote articles to their friends. These buttons collect: Anonymous: Browser Information, Cookie Data , Date/Time, Demographic Data, Hardware/Software Type, Internet Service Provider, Interaction Data, Page Views, Pseudonymous: IP Address (EU PII), Search History, Device ID (EU PII). Please view the privacy policies of these organisation directly.
You have a variety of tools to control cookies, web beacons and similar technologies, including browser controls to block and delete cookies, and controls from some third-party analytics service providers to opt out of data collection through web beacons and similar technologies. Please note that your browser settings may impact your experiences with our products.
IOAS General Privacy Principles
- We will only collect and use your information where we have lawful grounds and legitimate business reasons to do so.
- We will be transparent in our dealings with you and will tell you about how we will collect and use your information.
- If we have collected your information for a particular purpose, we will not use it for anything else unless you have been informed and, where relevant, your permission obtained.
- We will not ask for more information than we need for the purposes for which we are collecting it.
- We will update our records when you inform us that your details have changed.
- We will continuously review and assess the quality of our information.
- We will implement and adhere to information retention policies relating to your information, and ensure that your information is securely disposed of at the end of the appropriate retention period.
- We will observe the rights granted to you under applicable privacy and data protection laws, and ensure that queries relating to privacy issues are promptly and transparently dealt with.
- We will train our staff on their privacy obligations.
- We will ensure we have appropriate physical and technological security measures to protect your information regardless of where it’s held.
- We will ensure that when we outsource any processes, the supplier has appropriate security measures in place and will contractually require them to comply with these Privacy Principles.
- We will ensure that suitable safeguards are in place before personal information is transferred.
- We will not forward personal data to third parties or otherwise grant them access to it unless this is necessary for providing the service which IOAS has been requested to perform. Exceptions to this may arise due to legal requirements such as a court subpoena for criminal investigation or other authorities.
- We will retain information collected about you for as long as permitted for legitimate business purposes.
Information we collect
If you are an IOAS client, you will have signed a contract with us agreeing to provide us with the certain information. We will only use the information for legitimate business purposes in order to assess and provide accreditation for the schemes you have requested and to calculate fees. Where you provide information about others (for example, work colleagues) you must ensure that you have their consent or are otherwise entitled to provide this information to us.
If you have subscribed to our email Newsletter list, we will ask for clear consent.Our list is held by Mailchimp and subject additionally to their privacy policies. We will request your name, organisation, position, email and ask you to classify yourself within an audience group in order to provide the most relevant news. You may log in and unsubscribe or amend your details at any time.
If you are an IOAS business contact and have provided us with your personal details including your name, address, job title, employer and contact telephone or skype details we will store these details in the IOAS main database which will be available only to IOAS employees for the purpose of legitimate business.
If you have any questions about privacy at IOAS or wish to request changes to the personal data held by IOAS, please email IOAS at firstname.lastname@example.org
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